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1. NAME. 1. The Club shall be called:
THE
NORTHERN PROVINCIAL BULL TERRIER CLUB
2. CONSITUTION.
1.The club shall consist
of an Honorary President, Chairman, Vice-Chairman, Hon Secretary or
secretaries, Treasurer and members.
2.Officers and committee
can appoint honorary life members, (President, Patron (s) etc) and
honorary life members, should they wish to honour such a person or
persons.
3. OFFICERS.
The officers of the club shall be the President,
Treasurer and secretary re secretaries, who shall retire annually, but
shall be eligible for re-election.
1.The club may appoint Hon Life Patron(s) and
President (s) with full committee participation rights.
2. In the event of an officer, for any reason,
ceases to hold office during the administration year, the committee
shall be empowered to nominate a member to fill vacancy to add to their
number if found necessary.
3. Officers and committee members may not hold a
position as an officer or committee member of any other KC Registered
Bull Terrier Club. The only exceptions being ,the Bull Terrier club and
The Coloured Bull Terrier Club.
4. At the last committee meeting prior to an AGM
the committee shall decide its nominations for officers for the
forthcoming year. The names of such officers and positions to be placed
before the AGM for ratification.
4. OBJECTS OF THE CLUB.
1.To promote the Bull Terrier Breed. To protect and
advance in every legitimate way the interests of the breed and members
of the club.
5. MEMBERSHIP.
1. The club shall consist of an unlimited number of
members of either sex, whose names and addresses shall be recorded by
the secretary.
2. New members may apply to join the club on
completion of a membership application form duly proposed, signed
current member and forwarded to the secretary or treasurer complete with
annual subscription.
2.1 Membership is open 17 (seventeen) year old and
below at half standard subscription rate, or as set in rule 6. Such
membership will be treated as full members but without voting rights.
2.2 Membership applications to be placed before
next committee meeting for acceptance or otherwise – adopted/refused by
simple majority.
3. Any member changing his or her residence shall
communicate his or her address to the secretary in writing, who shall
register the same.
4. All notices or requests posted to members’ last
registered address shall be held as duly given out the day following
that on which they were posted.
5. No member shall be allowed to take part in any
meeting or proceedings of the club, or any of its committees, until his
or her subscription, or any other money he or she may owe to the club
has been paid, nor may he or she compete for any of the clubs
‘specials’. A newly joined member may not take part in a meeting, or
vote, until his or her name has been approved by the committee.
6. The committee shall have the power to refuse
membership to any person who, in their opinion, is not fit and proper
person to be a member, without being obliged to give a reason.
6.SUBSCRIPTIONS.
1. Subscriptions will be set by the officers and
committee jointly and submitted to the AGM for ratification.
2. Members who fail to pay subscriptions by the end
of the February will cease to be members of the club. (KK.C 3a 2
01-07-97)
2.1 Membership may be renewed by payment of
subscriptions during current year.
7. MANAGEMENT.
1. The management of the club shall be vested in
the officers and committee jointly. They shall have power to elect
members, call meetings, make by-laws, arbitrate disputes affecting the
club, promote shows, offer prizes and specials for competition and
generally to do such things as they may deem necessary to further the
interests of the club and its members. The committee to be confined to
twelve, exclusive of officers, one-third of whom shall retire annually,
but shall be eligible for re-election. The committee may co-opt members
as vacancies occur and such member(s) so co-opted shall serve until the
nest AGM and shall be eligible for re-election.
1.1 All nominees for committee must have at least
two full current consecutive years membership of the club.
1.2 These nominations to be proposed and seconded
by members of at least two full consecutive year’s membership of the
club.
1.3 All nominations to be signed by: Nominee,
Proposer and Seconder.
1.4 All nominations for committee must be in
writing (proposed and seconded) and submitted to the club secretary by
last day of February.
2. Any committee member missing three or more
consecutive committee meetings without adequate excuse, automatically
ceases to be a committee member, and the committee are at liberty to
co=opt a new member in his or her place.
3. Any additional alteration and/or amendments to
those proposed in notice convening the annual general meeting, duly
proposed and seconded will appear in papers presented to the AGM.
4. In the event of the club ceasing to exist for
any reason the officers and committee shall decide on the disposal of
any assets of the club.
8. PROPERTY.
1. All books, cups, trophies and property of the
club of what-ever description shall be under the control of the officers
and committee, and shall be delivered up to them on demand.
9. AUDIT.
1. Auditors will be
appointed annually by the AGM of members.
10. FINANCES
1. All monies of the club to be posited at a major
bank and/or major building society. All cheques will be signed by TWO
of FOUR nominated signatories. No expense shall be incurred by the
officers and committee, or secretary and treasurer beyond the funds of
the club.
11. GUARANTEES.
1. Should guarantees be asked for by any All Breed
Show Society, the secretary must forward the clubs judging list from
which a judge must be selected. The club may also support shows in
cases where suitable classification and judge are already arranged, if
asked to do so.
12. MEETINGS
1. General meetings – a general meeting of members
shall be held annually in the months of March, or as soon as possible
after March if circumstances prevent this month. The kennel club being
informed accordingly. Joint membership of the club allows both members
to vote. Voting of officers and general committee places to be carried
out amongst ALL fully paid up members as at last day of February of the
year the AGM is held. In that a postal ballot be held. Ballot papers
to be returned by members for counting 9 (nine) days prior to AGM to a
nominated officer teller. Such information of count being forwarded to
club secretary 4 (four) days prior to AGM in a SEALED envelope which
will not be opened until appropriate time during AGM. Notice of general
meetings will be given to members in writing at least 14 (fourteen)
clear days prior to date of meeting. Alternatively in the dog world
press, in a similar time scale. Such notifications shall contain the
meeting and business to be conducted (KC3a 01-07-97) that in future all
proposals submitted to the secretary for discussion at the AGM be known
to all members prior to the AGM including proposals made by the
committee. This is in order that those members interested in certain
proposals will be encouraged to attend the meeting.
1.1 To approve the minutes of the last general
meeting
1.2 To receive the report of the secretary
1.3 To receive and adopt the accounts and balance
sheet for the preceding year. The financial year shall be from 1st
January to 31st December
1.4 To appoint official teller to conduct ballot
count, the official teller cannot be a member of any Bull Terrier Club
1.5 To appoint qualified auditor for the ensuing
year .Alternative to OUR QUALIFIED ACCOUNTANT, two unqualified
individuals with accountancy experience may be appointed to audit
accounts. (KC.06.92 Para 8)
1.6 To alter or amend rules and regulations
1.7 No business shall be transacted other than on
the agenda
2. The secretary may at time and upon requisition
signed by any 30 (thirty) members of the club, specifying the special
business for which such meeting is required, summon a special general
meeting. Should the secretary refuse or fail to call the meeting ,the
requisitioners may do so. Upon the receipt of such a requisition the
secretary shall within 1Fourteen) days call a special meeting of
members. Notice of such special general meeting to be given to every
member, and each notice shall state distinctly the purpose for which it
is called. No other business may be considered at such a meeting than
that upon the agenda paper.
3. At a general meeting 30 (thirty) members shall
form a quorum and the chairman shall have a casting vote.
3.1 At special general meeting 30 (thirty) members
shall form a quorum and the chairman shall have a casting vote.
3.2 If a quorum is not present at an AGM at the
scheduled time of meeting, the meeting will start at the chairman’s
discretion. At which time those present shall form a quorum, PROVIDED
two-thirds of the club’s officials are present. Clubs officials being
Patrons, Presidents, Club Chairman, and Secretaries.
4. At AGM or SGM the chair shall be taken by the
clubs president or clubs chairman. In their absence the committee shall
select a chairman.
13 COMMITTEE MEETINGS.
1. A member wishing to bring any relevant matter up
at a Committee Meeting may do so, providing such a matter is forwarded
to the secretary in writing. The secretary must then put such motion on
the agenda of the next committee meeting.
14 CHAIRMAN.
1. The Chairman and Vice Chairman shall be selected
by the committee out of their number at the first committee held after
the Annual General meeting in each year. The Chairman shall ipso facto
become the Club Chairman. Sat sall meetings of the committee the
Chairman or Vice Chairman shall preside, or in their absence a member of
the committee shall be appointed to take the chair at the meeting.
2. The chairman of any meeting shall have a second
or casting vote in the event of equality in voting.
15 NOTICES OF MEETINGS.
1. At least 14 (fourteen) clear days notice shall
be given in writing to each member of the Annual General or Special
General Meeting. A printed copy of Accounts and Balance sheet to be
submitted at an Annual General Meeting shall be forwarded to each
member.
16 SUB-COMMITTEES.
1. The committee may, on occasions, appoint from
amongst their number, such sub-committees as they deem necessary or
expedient, and may depute or refer to them such powers and duties as the
committee may determine. Such sub-committees shall periodically report
their proceedings to the committee, and shall conduct the business in
accordance with the directions of the committee.
17 MINUTES AND ACCOUNTS.
1. Minutes shall be taken of ALL MEETINGS of the
committee, or any sub-committee appointed by them, and shall be open to
the inspection of any paid up member of the club at any reasonable time,
upon applying to the secretary for same. Proper books of accounts shall
be kept and any paid up member shall have a like right of inspection
thereof, and of any account kept by the club. The accounts of the club
shall be made up to the last day of December each year, at which date a
statement showing the Income and Expenditure of the club shall be
prepared, together with a balance sheet showing the state of the clubs
affairs at that date. Annual General Meeting minutes will be circulated
to all paid up members prior to the following annual general meeting.
18 VOTING.
1. At any meting, in case of difference, any one
member may demand that the vote shall be made by ballot, and there- upon
a ballot of the members present shall be taken. In all other cases the
voting shall be done by a show of hands, or as the chairman directs.
19 DECLARATION OF HONOUR.
1. The following DECLARATION OF HONOUR applies to
all members of the club, and any infringement thereof will be dealt with
summarily.
All members of the NORTHERN PROVINCIAL BULL TERREIR
CLUB do undertake not to exhibit for competition deaf Bull Terriers and,
furthermore, that they will support the club in every way practible to
stop the exhibiting of deaf dogs, whether owned by members or any one
else. Members also declare that they will not offer for sale or be any
way concerned in the sale or offering for sale of deaf Bull terriers.
Further members selling Bull Terriers sell them under a guarantee that
their hearing is normal. Nor will any member knowingly use a deaf dog as
a sire or breed from a deaf bitch. The definition of deafness is, for
the purpose of this declaration any dog that cannot hear perfectly.
20 KENNEL CLUB RULES.
1. The club is registered with the Kennel Club, and
each member of the club shall be bound to observe all the rules,
regulations and directives from time to time made from the Kennel Club,
so far as they are applicable to the club and its affairs.
2. The Kennel Club shall be the final Court of
Appeal or umpire in all questions of disputes of any kind what so ever
arising out of any show held by the permission of the Kennel club.
3. The Kennel Club is the authority for
interpreting the Rules and Regulations of the club in all cases relative
to canine or club matters.
**4.The club will make a list of all members and
their addresses. Such lists will be forwarded to the Kennel Club with
annual returns. Up to date lists of members will be available for
inspection by the Kennel Club and members of this club. (K.C .06-92 Para
5& 3a12. 01-07-97)
**5 Expulsion of members. Ant member who
shall be suspended under Kennel Club rule A42j (4) and/ or any members
whose dog(s) is/are disqualified under Kennel Club rule A42j (8) shall
ipso facto cease to be a member of the society for the duration of the
suspension and /or disqualification. (K.C .3a6 01-07-97).
5.1 If the conduct of any member shall, in the
opinion of the committee of the society be injurious or likely to be
injurious to the character or interests of the society, the committee of
the society may, at a meeting the notice convening which includes as an
object the consideration of the conduct of the member, determine that a
special General Meeting of the society shall be called for the purpose
of passing as resolution to expel him/her.
5.2 Notice of the Special General Meeting shall be
sent to the accused member, giving particulars of the complaint and
advising the place, date and hour of the meeting that he/she may attend
and offer an explanation. If at the meeting, a resolution to expel is
passed by a two thirds majority of the members present and voting,
his/her name shall forthwith be erased from the list of members, and
he/she shall thereupon cease for all purpose to be a member of the
society except that he/she may, within two calendar months from the date
of such meeting, appeal to the Kennel Club upon the subject to such
condition as the Kennel Club may impose. (K.C 06.92para10)
5.3 Any expelled member for discreditable conduct
in connection with dogs, dog shows or competitions will be reported to
the Kennel Club within 7(seven) days of such action, together with all
relevant details. (K.C. 3a7 01-07-97)
**6 ANNUAL RETURNS TO THE KENNEL CLUB
The officers acknowledge during the month of
January each year, maintenance of title fee will be forwarded to the
Kennel Club by the secretary for continuance of registration and that be
31st July each year, other returns, as stipulated in Kennel
Club regulations for registration and maintenance of title of societies
and Breed councils and the affiliation of agricultural societies and
municipal authorities be forwarded to the Kennel Club.
6.1 The officers also acknowledge their duty to
inform the Kennel Club of any changes of secretary of the society which
may occur during the course of the year. (K.C 06.92para 14)
**7 No person whilst an undischarged bankrupt may
serve on the committee or hold any other office or appointment within a
Kennel Club registered society.
21 FEDERATIONS
1. The club may not join any federations or
societies or clubs (K.C. 3a 11. 01-07-97)
22 CLUB CUPS AND TROPHIES
1. Donations of cups, Trophies etc. Will only be
accepted by the club upon the understanding by the donor(s) of such
item(s) that they will become the outright property of the Club
2.Any member who shall win one or more of the clubs
cups or trophies and wishes to take possession of same, must give a
receipt in writing, also guarantee their safe keeping, to the secretary.
Members shall be liable for full value of said cups and trophies to be
returned to the secretary to his or her address (or other specified
location) on the holder receiving seven clear days notice in writing to
this effect, which notice may be given at any time.
3. In the event of the club being wound up, all
cups and trophies which have not been won outright shall be returned to
the donor(s) if living, or otherwise the officers and committee shall
decide on their disposal.
23 PREVIOUS RULES
1 All previous rules are hereby rescinded.
24 CODE OF ETHICS
The following code of ethics applies to all members
of the club. Any infringement will be dealt with summarily. All results
being reported to the Kennel Club, with all rights of appeal being
allowed.
PART 1-GENERAL
1. I will appreciate the unique nature of the Bull
Terrier and provide responsible care at all times.
2. I will consider the welfare of the Bull Terrier
above personal gain and profit.
3. I will act with responsible and courteous
behaviour privately and publicly as a representative of the Bull Terrier
breed and the Northern Provincial Bull Terrier Club. This includes
having control of my Bull Terrier at all times, cleaning up after dogs
in public places, leaving public facilities, i.e. parks show venues etc,
in the same condition in which they were found.
4. I shall become familiar with and will abide by
the rules of the Kennel Club.
5. I will not engage in any dog fighting activities
and encourage all others to pass on such information to the appropriate
authorities.
6. I will not, in any way knowingly misrepresent,
mislead or de fraudulent. I will be open with all persons interested in
the welfare of the Bull Terrier and will discuss possible genetic
defects in my own stock.
PART 2- STUD/BROOD BITCH.
1 I shall not knowingly use a dog or a bitch for
breeding purposes that has any known genetics defects harmful and
detrimental to the physical and mental well-being of the Bull Terrier.
2. I will avoid breeding from any Bull Terrier dog
or bitch.
3. I will not breed from any bitch until she is
mature and in no case under the age of ONE YEAR. I will consider the
health and well being of the bitch when determining the frequency of
breeding.
4. I will produce Bull Terrier puppies only to
improve the breed and only when adequate care can be provided in raising
and placing the puppies.
5. I will avoid breeding or being party to the
breeding of a Bull Terrier for the wholesale trade of litters or
commercial sources of distribution.
6. I will advise honestly.
7. Stud services will only be offered to pure-bred
Bull Terrier bitches registered with the Kennel Club.
8. I will be responsible for placement of puppies
afflicted with genetic defects without Kennel Club papers to
non-breeding “pet” homes.
9. I will encourage tattooing of all puppies and
adults and the registration of such tattoos or any other approved system
for the purpose of identification.
10. I will sell or place Bull Terriers only after I
am convinced that the buyer/new owner will provide responsible and
humane care.
11. I will explain to prospective owners their
obligation regarding Bull Terriers and will provide consultation on
request.
12. When selling puppies I will offer a written
agreement of sale. If the puppy is not to be used for breeding, the
Kennel Club registration document should be endorsed “progeny not
available for registration” or “not for export”- this is reversible at
the breeder’s discretion.
13. I will endeavour to supply an “after sales
service” and take responsibility for any dog or bitch I have bred or
owned which is in distress or becomes homeless.
14. I shall keep accurate record, registration
papers and pedigrees and will be certain to give the new owner of any
Bull Terrier sold by me the registration papers or a bill of sale and
will forward other papers when available.
All members of the Northern Provincial BTC
undertake to abide by it’s general Code of Ethics.
Club Members
1) Will
properly house, feed, water and exercise all dogs under their care and
arrange for appropriate veterinary attention if and when required.
2) Will
agree without reservation that any veterinary surgeon performing an
operation on any of their dogs which alters the natural conformation of
the animal, may report such operation to the Kennel Club.
3) Will
agree that no healthy puppy will be culled. Puppies which may not
conform to the breed standard should be placed in suitable homes
4) Will
abide by all aspects of the Animal Welfare Act.
5) Will
not create demand for, nor supply, puppies that have been docked
illegally.
6) Will
agree not to breed from a dog or bitch which could be in any way harmful
to the dog or to the breed.
7) Will
not allow any of their dogs to roam at large or to cause a nuisance to
neighbours or those carrying out official duties.
8) Will
ensure that their dogs wear properly tagged collars and will be kept
leashed or under effective control when away from home.
9) Will
clean up after their dogs in public places or anywhere their dogs are
being exhibited.
10) Will
only sell dogs where there is a reasonable expectation of a happy and
healthy life and will help with the re-homing of a dog if the initial
circumstances change.
11) Will
supply written details of all dietary requirements and give guidance
concerning responsible ownership when placing dogs in a new home.
12) Will
ensure that all relevant Kennel Club documents are provided to the new
owner when selling or transferring a dog, and will agree, in writing, to
forward any relevant documents at the earliest opportunity, if not
immediately available.
13) Will
not sell any dog to commercial dog wholesalers, retail pet dealers or
directly or indirectly allow dogs to be given as a prize or donation in
a competition of any kind. Will not sell by sale or auction Kennel Club
registration certificates as stand alone items ( not accompanying a dog
).
14) Will
not knowingly misrepresent the characteristics of the breed nor falsely
advertise dogs nor mislead any person regarding the health or quality of
a dog.
Breach of these provisions may result in expulsion
from club membership, and/or disciplinary action by the Kennel Club
and/or reporting to the relevant authorities for legal action, as
appropriate.
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